Our solutions · TRACE
What was supervised, and what was learned
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The principle in 2 min 34 · subtitles via the “CC” button · 4.1 MB, built for a slow connection
The problem
A logbook filled in after the fact attests to everything and proves nothing: not the attendance, not the session, not the hour.
A clinical teacher supervises — a ward round, a case conference, a simulation session. It is their real work, and no trace of it remains. Not for them, who cannot prove what they did; not for the student, whose logbook stays empty; not for the institution, which does not know who is actually supervising.
The teaching act exists only from the first scan
The supervisor opens a session and displays a QR code that renews continuously, within a window of a few minutes. The students present scan it. This is the rule the whole module rests on:
A supervisor cannot declare that they supervised. If they open a session that no one scans, nothing happened. That is what separates a record of activity from a self-declaration.
A second rule matters just as much: time belongs to the session, exposure belongs to the student. A one-hour ward round with four residents is one hour of supervision — not four.
When a phone is not enough
Mobile scanning is not the only route: a ward can be fitted with a fixed reader, a printed card serves the student who has no smartphone, and manual entry remains possible — but it then records who entered it and why. It is never mistaken for a scan.
What the system watches for
Anomalies are detected and recorded, never silently corrected: two sessions by the same supervisor at the same moment, a volume of supervision no single day allows, or always the same people together — which betrays a routine rather than real supervision.
From counted time to a signed document
Each type of teaching act is worth a number of minutes, set by a versioned scale. The values are supplied blank, marked “to be defined”: the product refuses to invent what a ward round is worth. That is an institutional decision.
Each month a statement is drawn up for each supervisor, bounded by the attendance actually observed — no one supervises for longer than they were there — then countersigned by the line manager. And the product deliberately goes no further: that statement never counts towards a statutory quota. It counts; the institution concludes.
What TRACE does not do
- No objective is validated, and no board decision reached, on the strength of a calculation.
- No scale is invented in the institution’s place.
- The log is not corrected: an erroneous entry is contradicted, never erased.
Seeing TRACE at work
A demonstration instance is permanently open: a fictitious faculty, with its programmes, its cohorts, its logbooks and assessments already entered. Credentials are provided on request — the demonstration holds no real student data.